As part of running the PEAA the committee keeps records of members details. These details are just what is filled out on the membership application form and tenancy agreement, that is members name, address, telephone number and email address. This information is used to keep in touch with members.

The hard copy of the application form and a list kept in an Excel spreadsheet are stored by the membership secretary. This information is shared just with the other members of the committee. The tenancy agreement is passed to the parish council for their records as they are acting as landlords for the site.

All members emails are added to the distribution list so people's email addresses are kept hidden from all other members.

Members can ask to see what information is being held against their name at any time.

After members leave any information stored about them is destroyed (deleted or shredded) 6 weeks later (to allow for any issues found after their departure).